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Splitting a PDF File Into Multiple Documents

Last Updated: May 18, 2016 02:54PM CDT
Digital Close Enterprise offers a convenient and easy-to-use Splitting Tool that allows you to split a PDF file that contains more than one document.
 
This feature reduces the amount of time it would take to scan, save, and upload, each individual document instead.
 
Note: The Splitting Tool is only available when uploading a document as oppose to a document that has already been uploaded.
 
 
 

Step 1 – Begin Splitting

To get started, make sure you are at either Step 4 of Manually Uploading a Document or Step 13 of Create Order.
 
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  • Under the Action column in the Add Documents screen, click on the scissors icon to begin the splitting process.
 

 
 
 

Step 2 – Getting to Know the Split Document Screen

The Split Document screen displays the following: 
 
  1. Source Document Section
  2. Page Groups Section
  3. Save Progress: Use this button to save any changes and come back to finish them at a later time.
  4. Split & Save: Use this button to finish the splitting process.
  5. Section Divider: Click and drag this teal bar to resize the Source Document and Page Groups sections.
 


 

Source Document Tools:

  1. View: Use this button to view a larger version of any checked pages in a pop-up.
  2. Undo: Use this button to undo the last change made.
  3. Upload: Use this button to keep uploading additional PDF files.
  4. Delete: Use this button to delete any checked pages.
  5. Zoom Line: Slide the circle to zoom any pages within the Source Document section.
 


 

Page Group Tools:

  1. Add Selected Pages: Use this button to split checked pages, in the Source Document section, and make them a document in the Page Group section.
  2. Drag Area Box:  Drag checked pages from the Source Document section to this drag area box to split checked pages into a document in the Page Group section.
 

 

 

Step 3 – Defining a Document

 
  • To define a document, check the box for each page that will be part of that document in the Source Document section.
 

 
  • You can choose to drag the checked pages to the Drag Area Box or click on the “Add Selected Pages” button to split them into a single document.
 
 

Once the pages are split, they will show up as a document or group of pages in the Page Group section.
 

 
Note: If you have forgotten a page, you can always check and add or drag the page(s) into the document page group it belongs to.
 
  • Repeat this step until you have finished splitting all the intended documents
 

 
 
 

Step 4 – Page Group Options (Optional)

In each page group or split document, you will see the following three options.
 
  1. Document Name: Use this field to enter the document name that the page group will be.
  2. Trash Icon: Use this button to remove the page group.  This will put the pages back in the Source Document section.
  3. Edit Icon: Use this button to go into the page group and edit that page group only.
 

 
 

Editing Page Groups:

  • If you decide to edit a document, click on the Edit icon to go into the page group.
 
The following functions are available:
 
  1. Back: Use this button to back out of the page group
  2. Save Progress: Use this button to save any changes made.
  3. Document Name: Edit the document name in the name field.
  4. View: Use this button to view a larger version of any checked pages in a pop-up.
  5. Remove: Use this button to remove any checked pages from the document and place them back into the Source Document section.
  6. Zoom Line: Slide the circle to zoom in the pages within the pane.
  7. Drag Area Box:  Drag checked pages from the Source Document section to this drag area box to add them to the page group.
  8. Add Selected Pages: Use this button to split checked pages, in the Source Document section, and add them the page group.
  9. Rearranging Arrows: Use these arrows to arrange pages in the correct order.
 

 
Note: If you have forgotten a page, you can check and add or drag the page(s) into the document page group.
 
 
 

Remember to click on the “Save Progress” and then on the “Back” buttons if you edit the page group.

 

 
 
 

Step 4 – Splitting and Saving

  • When you have finished splitting and/or editing the pages, click on the “Split and Save” button.
 

 
  • In the Confirmation pop-up, click on the “Yes” button to confirm the creation of documents according to the page groups made.
 

 
 
 

Step 5 – Additional Document Actions

Back on the Add Documents screen, you will now be able to set the following document actions, if needed:
 
  1. Name
  2. Description
  3. Document Template: Use the drop down arrow to apply a template.
 
For more information on Document Templates, click here.
 
  1. Edit Icon: Use this button to edit document details.
 
For more information on Document Details, click here.
 
  1. Scissors Icon: Use this splitting tool to re-split each document. 
  2. Trash Icon: Use this button to delete the document.
 

 
 

When finished, click on the “Save” button.

 

 
 
 

Auto Splitting a Document

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